A supplementary Examination is held annually at the end of each academic year and before the start of the next academic year. Supplementary examination is held only for the current level theory subjects. The student enrolled in Summer Term Classes may be allowed to appear the Internal, Sessional and Practical Examinations along with the Theory subjects during the Supplementary Examinations.

• The students will only be allowed to appear for their failed papers in the current level subject to a maximum of 50% of the total subjects for the current year rounded off taking together the subjects of both odd and even semester of that year.
• A student will ordinarily be awarded one Grade less than he/she actually obtains in a subject item in the Supplementary Examination subject to a minimum of C Grade or below, which would remain unchanged. However, there will not be any grade loss for a subject in the supplementary examination for a student, who has attended the summer term classes for those subjects with a minimum of 75% attendance.
• A student who has been debarred due to attendance criteria in that subject and has not attended summer term classes with minimum of 75% attendance will not allowed to appear at the Supplementary examination.
• A student, who misses the End semester examination for one/more theory subjects(s) for any genuine reason like medical ailments or mishap in the family, will be allowed to appear those subject(s) in the supplementary examination without reduction in grade. But this will be decided, on a case to case basis, on production of proper documents by the student, subject to the approval of the Vice Chancellor.
• Students with C or D Grade in any of their theory papers in the current level are also allowed to appear for those papers in the Supplementary Examination subject to maximum number of 3 (three) subjects in a year for improvement of their grades without any grade reduction.

The office of the CoE notifies the list of students promoted to next level after the publication of the results for the Annual Supplementary Examination provided a student

• has been a bonafide regular student at the present level and is duly registered as such in the University under permission of the Head of Academic Unit/School concerned.
• has not been involved in breach of discipline or has not been barred due to non-completion of the course within the time limit fixed for the purpose.
• has not been temporarily suspended for a specified period by the University and has not been denied the privileges of a regular student at the time when admission to higher levels is in progress.
• has cleared all course items at the present level individually,
• does not have backlog of more than 5 (five) course(s) at the current level (from where the promotion is being sought) considering both the semesters in an academic year and
• has no backlogs at any stage below the present level from which the promotion is sought. For example, a student getting promoted from 2nd year to 3rd year level should not have any backlog course(s) item of the 1st year.

Back paper examinations, if any, shall be held along with the normal End-semester examination of the similar (odd in odd and even in even).

A student who is promoted to the next year with backlogs in the previous year is permitted to clear those backlog theory subjects by appearing in the End semester examination for those subjects as back papers in the corresponding semester in which the subject is offered. However, he is required to register for those back-paper subjects in the prescribed form at the beginning of the semester but may be exempted from attending theory classes for those subjects. A student will not be allowed to register for more than five backlog subjects along with his/her regular subject items in each of the even or odd semester. Registration of the backlog subject items has to start from the lowest year onwards. Any remaining back paper(s) beyond five in any semester (even or odd) could be carried forward to be cleared in subsequent semester(s).

Further, any student who fails to clear the 1st year Program in two attempts in the form of End semester examination and Supplementary examination will be on probation for one more year (year back). On failing again in the next semester, s/he shall be terminated from the University.

This provision has been introduced in order to facilitate the students to obtain a Degree at the end of completion of course, where the minimum requirement of CGPA is 6.00.

• A student, preferably without any backlog, is eligible to opt for the improvement examination in a theory paper for a maximum of 3 (three) papers in the Autumn or Spring End semester examination starting with third semester.
• Students with a backlog of less than 3 (three) theory papers, can also appear in the improvement examination subject to a maximum of 3 (three) theory papers including the backlog papers. However, he/she has to first register for the backlog papers followed by the papers for improvement.
• The grade improvement option is available to a student only in the immediate subsequent chance in the End semester examination.
• If there is no improvement in the grade for any subject, the original grade will remain in force.

The Answer Scripts of any Mid Term, End Semester and Annual Examinations are to be disposed off in shredded form by the concerned School with the approval from the Controller of Examinations after 6 months (for digitized scripts) and after 2 years (for non-digitized scripts) from the date of publication of results of the concerned examination.

Hence no student or any external agency will have any claim, whatsoever, or can have access to Answer Scripts under any circumstances after this time limit.

The followings will be mentioned in SEMESTER GRADE REPORT(SGR), Final Grade Report(FGR), Provisional Degree Certificate and Final Degree Certificate for the students opting for Minor and Honours in B.Tech Programs.

Provisional Certificate and Final Degree Certificate

• Honours will be reflected in the Final Degree Certificate as well as in the Provisional Certificate as “BACHELOR OF TECHNOLOGY (Honours) in XYZ Engineering”.
• Minor will be reflected as “BACHELOR OF TECHNOLOGY in XYZ Engineering with Minor in ABC”.
• If a student has done both Honours & Minor, it will be reflected as “BACHELOR OF TECHNOLOGY (Honours) in XYZ Engineering with Minor in ABC”.

Final Grade Report

The followings will be mentioned in the FINAL GRADE REPORT to be issued to the candidates after successful completion of Minor and Honours in B.Tech Programs.

• Honours will be reflected in the Program Name in the FINAL GRADE REPORT as B.Tech (Hons.) in XYZ Engineering
• The Honours subjects will be shown in the FGR as (Hons.) after the name of each Honours subject.
• The grades scored by the students in the Honours subjects will be used for SGPA as well CGPA calculations.
• A student after successful completion of Minor will be issued with two consolidated grade reports, one for the B.Tech program and the other for the Minor discipline
• The consolidated grade report for the B.Tech program will have the heading as FINAL GRADE REPORT and will be mentioned as B.Tech in XYZ Engineering in the Program name.
• Only two Minor subjects of 6th and 7th Semester (total 6 Credits)will be shown as subject_name (Minor)* in this FGR and will be used for SGPA and CGPA calculations in lieu of the Open Electives. The Minor subject having Highest Grade among the three Minor subjects of 7th Semester will be mentioned in the Final Grade Report of 7th Semester. In case, there is a tie in the highest grade, the subject where the student has scored highest mark will be taken for the 7th Semester. In case there is a tie in total mark, the subject appearing at the top will be taken after sorting the subject name alphabetically in ascending order.
• The followings will be mentioned as footnote in the Final Grade Report.

* For Minor Subjects, a Separate Grade Report is attached Only two Minor Subjects of 6th and 7th Semester are included in this Final Grade Report for SGPA and CGPA Calculations in lieu of Open Electives


• The consolidated grade report for the Minor discipline will have the heading as GRADE REPORT FOR MINOR and will be mentioned as B.Tech in XYZ Engineering with Minor in Minor_Name(School Name offering the Minor).
• All subjects in the Minor Discipline will be shown in the GRADE REPORT FOR MINOR along with the grades scored by the student in the respective subject.
• There will be no calculation of SGPA and CGPA for Minor subjects as two of the subjects from this list are already used in the Final Grade Report for calculations of the GPAs.
• The two Minor subjects of 6th and 7th semester which are included in the FINAL GRADE REPORT for GPA calculations will be indicated with a footnote at indicated below:

* Subjects used for SGPA and CGPA Calculations in the Final Grade Report


• If a student has done both Honours & Minor, he/she will be issued with two Consolidated Grade reports as indicated above with mentioning of the Honours subjects in the FINAL GRADE REPORT. It will be mentioned as B.Tech(Hons.) in XYZ Engineering as the Program name in the FINAL GRADE REPORT and as B.Tech(Hons.) in XYZ Engineering with Minor in Minor_Name (School Name offering the Minor) in the GRADE REPORT FOR MINOR.
• For all other students the Programme name will be mentioned as B.Tech in XYZ Engineering in the FINAL GRADE REPORT.

Semester Grade Report

The semester grade report will reflect the Minor and Honours subjects and indicate the Minor subjects of 6th and 7th Semester which are used for SGPA and CGPA calculation separately as footnote.

A student has to clear all the Minor subjects at the time of eligibility for B.Tech Degree. A student with eligibility for B.Tech Degree and with backlogs in Minor subjects will be awarded only with the B.Tech degree and Final Grade Report with no mention of the Minor Discipline.

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